CiviData Privacy Policy

Introduction to CiviData Privacy Policy

CiviData collects e-mail addresses of those who communicate with us via e-mail, aggregates information on what pages subscribers access or visit. The information we collect is used to improve the content of our Web pages and the quality of our service, and is not shared with or sold to other organizations for commercial purposes, except to provide products or services you've requested, when we have your permission, or under the following circumstances:

  • It is necessary to share information in order to investigate, prevent, or take action regarding illegal activities, suspected fraud, situations involving potential threats to the physical safety of any person, violations of the Terms of Service, or as otherwise required by law.
  • We transfer information about you if CiviData is acquired by or merged with another company. In this event, CiviData will notify you before information about you is transferred and becomes subject to a different privacy policy.

Information Gathering and Usage

When you subscribe to CiviData’s services we ask for your email address. Information such as your name, email address, billing address and credit card information is required for all paying accounts. Phone numbers are requested, but not required.

CiviData uses the above collected information for the following general purposes: products and services provision, billing, identification and authentication, services improvement, contact, and research.

CiviData also collects voluminous amounts of publicly available information about your entity that is either entered by CiviData, you or third parties. This information is used and presented in analysis performed by other entities, by you, and other users of CiviData services.


The security of your personal information is important to us. We follow generally accepted industry standards to protect the personal information submitted to us, both during transmission and once we receive it. If billing information is collected, we will encrypt that information using secure socket layer technology (SSL). No method of transmission over the Internet, or method of electronic storage, however, is 100% secure. Therefore, while we strive to use commercially acceptable means to protect your personal information, we cannot guarantee its absolute security. If you have any questions about security on our Web site, please email


A cookie is a small amount of data, which often includes an anonymous unique identifier, that is sent to your browser from a web site's computers and stored on your computer's hard drive. Cookies are required to use the CiviData service. We use cookies to record current session information, but do not use permanent cookies. You are required to log in to your CiviData account after a certain period of time has elapsed to protect you against others accidentally accessing your account contents.

Data Storage

CiviData uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run CiviData. Although CiviData owns the code, databases, and all rights to the CiviData application, you retain all rights to your contact and billing information.


CiviData may disclose personally identifiable information under special circumstances, such as to comply with subpoenas or when your actions violate the Terms of Service.

Changes to this Privacy Policy

CiviData may periodically update this policy. We will notify you about significant changes in the way we treat personal information by sending a notice to the email address specified in your CiviData account or by placing a prominent notice on our site.


Any questions about this Privacy Policy should be emailed to

Last updated Dec 19, 2011